The School
Board shall organize annually on or before January 15th at a meeting held in
accordance with law. The meeting shall be called to order by the Board’s
Attorney who shall serve as presiding officer until the election of a
temporary chairperson, who shall in turn serve until the election of a
President.
I.C. 20-26-4-1
I.C.
3-5-4-11(b) and (c)
Revised 6/25/12
Board of Finance for Franklin Township
Community School Corporation
The School
Board shall establish a Board of Finance for the Corporation consisting of
the members of the School Board. The Corporation’s Board of Finance shall
meet at least once each calendar year during the period after the first
Monday and on or before the last day of January. At the first meeting in each
calendar year, the Board of Finance shall elect a President and a Secretary
from its membership. These officers shall hold office until their successors
are elected and qualified.
In addition to
its annual meeting in January of each calendar year, the President of the
Board of Finance shall convene the Board whenever requested to do so by one
(1) of the members of the Board, and as necessary to perform the Board’s
statutory duties. A majority of the Board shall constitute a quorum for the
transaction of the Board’s business. All meetings of the Board of Finance
shall be open to the public and the Secretary shall keep a record of the
proceedings of the Board which shall be approved and signed by the President
and attested to by the Secretary. This record of proceedings shall be a
public record covered by I.C. 5-13-1.
During the
annual meeting of the Board of Finance in January of each calendar year, the
Corporation’s investment officer shall make a written report to the Board
summarizing the Corporation’s investments during the preceding calendar year
and naming each institution or entity in which the Corporation’s money was
deposited in the preceding year. The Board of Finance shall receive and
review the report and the overall investment policy of the Corporation.
The Board of
Finance shall designate and commission one or more financial institution(s)
meeting the statutory standards for a depository of Corporation funds to
serve as a depository for these funds. The Board is authorized to revoke the
commission of a depository for Corporate funds. In its consideration of a
proposal to revoke the commission of a depository to receive and hold
Corporation funds, the Board of Finance shall apply the statutory standards
and follow the statutory procedure for its consideration of this decision.
I.C. 5-13-7-5,
5-13-7-6, 5-13-8-9
State Board of
Accounts Public Schools Part 14
Officers
The Board shall
elect from its members a President, Vice-President, and a Secretary all of
whom are separate members.
The Board shall
also appoint a Treasurer of the Board and of the Corporation who is not the
Superintendent or a Board member.
Election of
officers shall be by a majority of the full Board. Where no such majority
exists on the first vote, a second vote shall be cast for the two (2)
candidates who received the greatest number of votes.
I.C. 20-26-4-1
Officers shall
serve for one (1) year and until their respective successors are elected and
shall qualify. An officer may be removed for cause by a majority vote of the
full Board. The Board shall fill a vacancy in either office within thirty
(30) days of the occurrence of the vacancy.
Motions
The Board
shall, at the organizational meeting:
A.
designate a
day, place, and time for regular meetings which shall be held at least once
every month;
B.
determine fee
charged to individuals who request notice of Board meetings;
C.
adopt existing
bylaws and policies for its own operation and for operations conducted
through the Corporation;
D.
authorize the
President of the Board to appoint individual Board members to any necessary
committees or as representatives to various organizations;
E.
appoint a legal
counsel.
Committees
Committees
appointed directly by the Board or the President shall constitute a
“governing body” as defined in the Open Door Law. When specifically
charged to do so by the Board or President, a committee shall conduct
studies, receive information, make recommendations to the Board, and act in
an advisory capacity, but shall not take action on behalf of the Board.
Meetings of
committees appointed directly by the Board or its President and given
authority to take official action upon public business are subject to the
Open Door Law and shall give notice of meetings and hold public meetings as
required by that statute. “Official action” includes receiving
information, deliberating, and making recommendations. A committee subject to
the Open Door Law shall keep minutes of its meetings.
Meetings of
committees appointed by the Superintendent that report to the Superintendent
shall not be subject to the Open Door Law, but records of committees
appointed by the Superintendent shall be subject to the Access to Public
Records Act.
I.C.
5-14-1.5-2(b) Definition of “governing body”
I.C. 5-14-3-4 Minutes required for ODL covered meetings
I.C. 5-14-3 Access to Public Records Act